Administrative Support: Provide day-to-day administrative support to the Site Director and management team. Arrange meetings, manage schedules, and assist with calendar coordination. Prepare meeting materials, take minutes, and support follow-up on action items. Assist in drafting emails, reports, and basic presentation materials.
Coordination & Communication: Support communication between departments to ensure smooth workflow. Help coordinate internal meetings and cross-functional activities. Assist in handling visitors, including customers, HQ staff, and external partners. Provide support in organizing company events, meetings, and town halls.
Documentation & Filing: Maintain organized filing systems (electronic and hard copy). Assist in document preparation and basic document control. Ensure documents are properly stored and easy to retrieve.
Audit & General Support: Provide administrative assistance during audits or site visits. Help prepare documents and coordinate schedules for internal and external reviews. Support general office needs, including supplies and administrative coordination.
EHS & Office Support (Basic): Assist in coordinating safety meetings and internal communications. Support EHS-related administrative tasks as needed. Help maintain a safe and well-organized office environment.