To assist the Purchasing Manager in ensuring that there is a proper follow-up of the orders after they have been placed and to see that the goods are delivered to the Hotel’s needs.
To bring the matter to the attention of the Purchasing Manager who will take appropriate step to expedite matters, if should delays occur. To maintain files of executed and unexecuted orders. To keep adequate up-to-date files for purchasing records and establish and maintain a proper filing system for easy reference and tracing. To maintain documentation flow between the Accounts, Purchasing and other departments. To assist the purchasing Manager in the preparation of Monthly Purchasing Report based on prices of merchandise during the market surveys, comparatively analysis of suppliers’ prices during the month, and actual prices paid by the Hotel for the same period. To attend the marketing survey arranged by Cost Controller, joined by Executive Chef, Cost Controller, Staff kitchen Head Chef, as required by Hotel’s policies and procedures. To be familiar with import procedures and documentation’s and approaches that may be required from Local Government. Keeps abreast of the marketplace as to innovation and value. Processes purchase requests from departments. Obtains competitive quotations and bids. Ensure physical stock take is conducted as scheduled. Establishes standard purchasing specifications. Ensures products and resources are assigned to the appropriate department and billed accordingly.